Records retention — psychotherapy (Ontario)
Where the registrant is custodian of the clinical record, retain it for at least 10 years from the date of the last interaction with the client, or 10 years from the client’s 18th birthday — whichever is later. Registrants who are health information custodians must give the College up-to-date information about who would take custody of records on their death or long-term inability to act, and must maintain records securely for the Standard 5.1 period even after closing a practice, unless transferred to another custodian. Pre-planned closure or relocation generally requires at least 30 days’ notice.
“Retention — Where the RP is the custodian of the clinical record, they retain the record for at least 10 years from the date of the last interaction with the client, or for 10 years from the client’s 18th birthday, whichever is later. For example, if a child is age seven at the time of last interaction, the record would be kept until the client’s 28th birthday.” — CRPO, Professional Practice Standards, Standard 5.1